Our Policies



A valid credit card or debit card is required to guarantee and pay for your Xtreme Gamers DFW reservation. There will be a $25 cancellation fee for all parties or events canceled after payment is received. XTREMEGAMERSC87b-A07aT05a-ZThere will be a $100 cancellation fee for all parties or events canceled after payment is received and within 30 days of scheduled event. NO REFUND in the event of 2 hour party reservation being canceled within 14 days of your event. NO REFUND in the event of 3+ hour Event reservation being canceled within 30 days of your event. Xtreme Gamers DFW will make every effort to postpone your event, with no penalty, to another date should cancellation be necessary.
Xtreme Gamers DFW is committed to protecting your privacy. We use the information we collect on the site to make bookings with Xtreme Gamers DFW as simple as possible and to enhance your overall experience. We do not sell, trade, or rent your personal information to others.
A Travel/Fuel surcharge is applied for locations in excess of 30 miles from our home zip code of 75077. See our Service Area for more information on travel surcharge.
The Xtreme Gamers DFW trailer was designed for all types of weather conditions. The theater is insulated and climate controlled with both heat and air conditioning. There may be occasions when the weather does not want to cooperate with your scheduled party. In the event of severe weather (lightning, very high winds, flooding and/or extremely heavy rains, snow or ice) we may (and reserve the right to) reschedule your service to guarantee the safety of you, your guests, our staff and equipment. If the threat of these storms threatens your party and you are aware in advance (pending or anticipated snow storm, tropical storm or hurricane) please contact us to begin the rescheduling process.
Xtreme Gamers DFW does require a parent or responsible adult to be present inside or just outside of the trailer at all times.
Xtreme Gamers DFW does not allow any food or drinks inside the video game theater. Please have your guests consume them outside of the game theater.
You may serve alcohol at a Xtreme Gamers DFW event or party; however, we may require an on-site security surcharge and/or security deposit when alcohol is being served. We may and reserve the right to refuse, cancel or cut short any party or booking when alcohol is being served. Drugs of any sort will not be tolerated in or around the Xtreme Gamers DFW equipment. Any observed use of illegal narcotics or legal narcotics used in an illegal manner will result in the termination of the party immediately.
Xtreme Gamers DFW reserves the right to refuse service to client if we observe behavior which we deem to be a potential threat to our employees, guests or our equipment. Such behavior includes, but is not limited to, obvious intoxication, observed or suspected drug use, aggressive language or behavior, unsafe surroundings, etc. In this case, we may refuse to start a party or terminate an ongoing event.
Xtreme Gamers DFW or any of its employees will not be responsible for any damage to property resulting from a request by the client to position the theater in a specific location. This includes both above ground and below ground property/equipment damage. Additionally, Xtreme Gamers DFW reserves the right to charge the client’s credit card for damages to the trailer or equipment resulting from the careless or willful damage of same by client’s guests. Xtreme Gamers DFW or their employees assume no responsibility for any injuries sustained on the client’s property or their designated location. All liability for damages or injuries is the sole responsibility of the client and/or host.
While your party is in effect the Game Coach maybe taking pictures of the party from inside the trailer. You will then be able to view these pictures on Xtreme Gamers DFW Facebook Fan Page and copy them to your files. If you do not want our Game Coach taking these pictures or posting them on the Fan Page you can choose the “no photo” option during booking.
We will e-mail your invitations to the e-mail address you provided.  Invitations will be e-mailed upon receipt of payment.
The Game Coach is there to make sure that your group is making the most of our high-tech fun. He or she tutors, inspires and entertains. Tipping for good service is a great idea, but not required.
When the truck pulls up, we will try to park in the most level & flat area or logical spot to accommodate your party. Sometimes, we park in your neighborhood street, so you might want to let your neighbors know (in case they may object) or let us know if you have a preferred spot for us. We might also have to block a driveway. **Please keep in mind that our Game Coach will not park anywhere that may cause a danger to persons, property or equipment. Our truck and trailer combination is very long and we will need a minimum of 50 feet of space to park. Additionally our Game Coach will never disconnect the truck from the trailer at a party/event without prior approval nor park off of a hardened surface.
Xtreme Gamers DFW will not play any “M” rated or higher game in the video game theater without a request from the client prior to the party/event or adult approval at the time of the event. If you wish to have an “M” rated game or higher at your party/event please let the Game Coach know as soon as you can after he/she gets there.
Booking any party with Xtreme Gamers DFW constitutes your agreement with these policies.
Check dates and book your video game truck party